Microsoft 365 Licensing Audit
Perth SMB commonly overspends 15–30% on Microsoft 365. One-week audit finds stranded E3 / E5, shared-user workarounds, unused add-ons, and produces a written right-size plan.
Stop overpaying Microsoft
Most Perth SMB we audit are overspending on Microsoft 365 by 15–30%. It happens quietly: former staff mailboxes kept on full E3, consultants on E5 when they only need Exchange, Business Premium stacked on top of a Visio add-on nobody uses, Copilot trial licences that were never cancelled. By the time renewal comes around the invoice is so large nobody can quickly justify a line-by-line review.
Our licensing audit is a one-week engagement that pulls every licence assignment from your Entra ID tenant, cross-references it against actual sign-in and feature usage data, and surfaces the optimisations your reseller is unlikely to bring up unprompted. Shared-user workarounds, stranded E3 / E5, unused Defender or Intune add-ons, F3 candidates for frontline staff, overlapping Power BI Pro licences, duplicated Teams Phone plans — everything gets inventoried.
The engagement ends with a written right-size plan: a per-user recommendation, a month-by-month savings forecast, and a renewal-negotiation brief you can take straight to your reseller or use in a direct Microsoft enterprise agreement discussion. Typical finding is 15–30% reduction, which usually covers the audit cost within twelve months.
What's Included
Full Licence Inventory
Complete pull of every SKU assignment from Entra ID — user-attached, group-attached, and trial licences — reconciled against billing so nothing is missed.
Usage Data Analysis
Cross-reference licence assignments with last sign-in, feature usage, and mailbox activity to find stranded licences on dormant or former-staff accounts.
Shared & Service-Account Review
Identify mailboxes, consultants, and service accounts still sitting on paid licences that should be converted to shared mailboxes, guest accounts, or removed entirely.
SKU Right-Sizing
Per-user recommendations: E5 → E3 where Defender-for-Endpoint isn't used, E3 → Business Premium for sub-300 seat tenants, F3 for frontline / shift-based staff.
Add-On & Trial Cleanup
Review Copilot, Teams Phone, Power BI, Visio, Project, Defender, and Intune add-ons — flag trial licences never cancelled, duplicated Phone System plans, and unused Power BI Pro seats.
Written Right-Size Plan
A single PDF with the per-user recommendation table, projected monthly and annual savings, and the change-order sequence — a document your finance team can sign off on.
Renewal Negotiation Brief
A talking-points document you can take to your reseller or into a direct Microsoft enterprise agreement discussion — with the line items and benchmarks to anchor the conversation.
12-Month Savings Forecast
Month-by-month modelling of projected savings as you implement the recommendations, anchored to your current billing so you can track realised vs forecast.
Why Support Perth for Licensing Audits?
Microsoft 365 Licensing Specialist
Aaron is a Microsoft 365 specialist with deep knowledge of the full SKU matrix — E3, E5, Business Premium, F3, Teams Phone, Defender, Power BI, Copilot. You get recommendations based on current pricing, not last year's licensing guide.
Independent — No Reseller Commission
We don't resell Microsoft licences, so we have no incentive to upsell you into an SKU you don't need. The audit fee is the only revenue we make from this engagement — every recommendation is genuinely in your interest.
Transparent Pricing
Setup and support are $180/hour (excl. GST). No surprise costs, no lock-in. You know exactly what you're paying for.
Local, 7-Day-a-Week Support
Aaron is based in Perth and available 7 days a week. When you have a question about the audit findings or need help implementing a recommendation, you get direct access — no ticket queues.
Related Services
Microsoft 365 Setup
Complete M365 tenant setup including Entra ID, Conditional Access, and security baselines — the foundation your licensed services sit on.
Learn moreGoogle to M365 Migration
Complete migration from Google Workspace to Microsoft 365, right-sized from day one so you don't inherit the overspend pattern you're moving away from.
Learn moreEmail Support
Outlook configuration, shared mailbox setup, and right-sized licensing for mail-only users — a frequent source of stranded E3 seats.
Learn moreYou're almost certainly overpaying Microsoft.
One-week audit. Written right-size plan. Typical finding: 15–30% savings, which usually covers the audit cost within twelve months. No ongoing commitment.