Automation & Integration

Xero Integration & Automation for Perth Businesses

Q: How much does Xero automation cost in Perth?

Every build is quoted as a fixed written price once we have mapped your workflow — the price depends on how many systems are involved and how complex the coding rules are, and you will have it in writing before we start. After handover, ongoing tweaks and additions are billed at $180 per hour ex GST with no lock-in.

Receipt capture that codes itself, invoices that chase themselves, and Xero connected to the systems you actually run your business on — built by Perth engineers, priced as a fixed written quote.

Send an enquiry Call 1300 769 337

We build automation around Xero — we don't do your books

Xero itself is rarely the problem. The problem is everything around it: receipts piling up in an inbox waiting to be keyed in, supplier bills entered by hand, invoices chased one at a time, and the same customer details typed into your job system, your CRM, and Xero. Off-the-shelf connectors cover some of that, but they break quietly, sync half the fields you need, or simply don't exist for the software you actually use.

That gap is what we fix. Support Perth is an engineering business, not a bookkeeping service. We work directly with the Xero API and automation platforms such as n8n to build the workflows the connectors can't: receipt and bill capture that reads each document and codes it to the right account, invoice workflows and payment-reminder sequences driven by real due dates, two-way sync between Xero and your email, forms, CRM or job-management system, and scheduled reports that land in your inbox without anyone logging in.

We run this on our own accounts. Receipts arrive by email, an automation reads each one, codes it to the correct account, and enters it into Xero with the source document attached and a full audit trail of what was done and why. Nothing is keyed by hand. That pipeline — built once, running daily — is exactly the kind of work we deliver for Perth businesses.

Two things we are plain about. We work alongside your bookkeeper or accountant, not instead of them — they own the chart of accounts, the GST treatment and the judgement calls, and we make your software follow their rules automatically. And we are not financial advisers: we build systems, we don't give financial advice. If your automation needs reach beyond the accounts, our AI & automation and business process automation services cover the rest of the business the same way.

What We Automate Around Xero

Receipt & Bill Capture

Receipts and supplier bills arrive by email or photo, get read automatically, coded to the right account, and entered into Xero with the source document attached — no manual keying.

Invoice Workflows

Invoices raised automatically the moment a job is completed, a quote is accepted, or a form is submitted — using your templates, your items, and your payment terms.

Payment Reminder Sequences

Polite, escalating reminders driven by real Xero due dates. They stop the moment payment lands, so nobody gets chased for an invoice they've already paid.

CRM & Job System Sync

Contacts, jobs, quotes and invoices synced between Xero and the system you actually run the business on, so the same data is never typed twice.

Scheduled Reporting

Profit and loss, aged receivables, and cashflow snapshots compiled on a schedule and delivered to your inbox — no logging in, no exporting, no forgetting.

Custom Xero API Integrations

When the off-the-shelf connector doesn't exist or only does half the job, we build directly against the Xero API — engineered, tested, and documented.

How a Build Works

1. Map the workflow

We sit down with you (and your bookkeeper, if you have one) and map the manual process end to end: what arrives, who touches it, what the coding rules are, and what "done" looks like.

2. Fixed written quote

You get the scope, the deliverables, and the price in writing before we build anything. Builds are quoted as a fixed price, so there is no meter running while we work.

3. Build and test safely

We build against test data and draft transactions first. Nothing touches your live Xero file until you have seen it working and signed off.

4. Go live with a paper trail

Every automated entry carries an audit trail your accountant can follow. After handover, ongoing tweaks and additions are billed at our standard rate — $180/hour ex GST, no lock-in.

Related Services

AI & Automation

Practical AI and automation for the rest of the business — document handling, customer communications, and internal workflows built the same way.

Business Process Automation

Workflow automation beyond the accounts — approvals, notifications, and hand-offs between the systems your team uses every day.

Custom Programming

Bespoke development for when no platform fits — APIs, scripts, and integrations engineered and documented properly.

Xero automation questions, answered

How much does Xero automation cost in Perth?

Every build is quoted as a fixed written price once we've mapped your workflow: the price depends on how many systems are involved and how complex the coding rules are, and you'll have it in writing before we start. After handover, ongoing tweaks and additions are billed at $180 per hour ex GST with no lock-in.

Do you replace our bookkeeper or accountant?

No — and we don't want to. Your bookkeeper or accountant owns the chart of accounts, the GST treatment and the judgement calls; we build automation that follows their rules so they spend their time reviewing rather than keying. We're engineers, not bookkeepers, and we are not financial advisers.

Can you connect Xero to our CRM or job management system?

Almost always. Where a good off-the-shelf connector exists we'll use it — there's no point building what you can buy. Where one doesn't exist, or where it only syncs half of what you need, we build the integration directly against the Xero API and the API of your other system.

Is automated coding safe? Will it make a mess of our Xero file?

Builds are tested against draft data before they touch your live file, entries can be created as drafts for human review until you trust the automation, and every transaction carries an audit trail showing what was entered and why. Your accountant can review and adjust at any time — nothing is hidden.

Stop keying data into Xero by hand.

Tell us what the manual process looks like and we'll tell you what it takes to automate it — fixed written quote, built and tested by a Perth engineer, working alongside your bookkeeper.

Call 1300 769 337 Book a 15-min call Get in touch

Or leave your details and we will come to you

One field to start. A senior Perth engineer replies within 2 hours, 7 days a week.

Email or phone

We usually respond within 2 hours. $180/hr ex GST, one-hour minimum, then 30-minute increments. No call-out fee in metro Perth.